Spring is here! Follow our 7 easy steps to Spring clean your business
1. Check your pay-roll for 1 April:
The government’s National Living Wage comes into effect from 1 April. If you employ anyone aged over 25 on the minimum wage, you’ll need to increase their hourly wage to £7.20 an hour. Find out more here
2. Go paperless for your people info:
This is prime-time for people booking their summer holidays. Why not go digital and use a cloud-based tool to keep all of your people information in one place? Talk to us about how to get started. Make sure you’ve got a shared timetable to prevent double-bookings in the busy school holiday or half term.
3. Complete performance appraisals:
Keep appraisal meetings concise with clear performance standards and make sure your employees understand your expectations.
Don’t hide behind positives if they have performance issues. Now is a good time for that conversation and start the support they need to improve, with clear objectives to monitor their progress.
Be realistic and focus on future development and training so they can see how you’re investing in them.
Remember to make a short note on file of the appraisal and put dates in the diary for the next one, get the employee to sign so that they can see the note you have made.
4. Reduce your risk of PAYE penalties:
Using sub-contractors to supplement your workforce? Remember that HMRC may view them as employees and charge you PAYE and penalty fines that have accrued. Employment tribunals may view them as employees if they have the same benefits and work under the same arrangements as your directly-employed staff. It’s not worth the risk of a fine or employment claim. Talk to us about how to reduce the risk of ambiguous contracts.
5. Be clear on your sickness absence policy:
Unexpected staff absences can really hurt your business, so get a policy in place now. Clarity on absence policy is better for your employees and better for you. A good policy should include clear timescales, sick-pay information and set out requirements for people returning to work. Make sure you do ‘back to work interviews’ to understand the root causes behind people’s time away from the office and record the notes and days on file. You should take a consistent approach to people with regular absence, so you know when it might be time to take the next step.
6. Start your count-down to auto-enrolment:
All businesses must have enrolled their employees by 2017, and it takes at least 6 months to prepare. Check your staging-date here and talk to us about your options for pension providers and preparing for the change.
7. Complete your end of year PAYE check-list:
If you run pay-roll for your business you will need to:
Send your final payroll report on or before your employees’ payday.
Update employee payroll records from 6 April.
Update payroll software from 6 April.
Give employees a P60 by 31 May.
Report employee expenses and benefits by 6 July. Go here for more info!
We’d love to help you with any questions, and like to hear your progress. Keep in touch, and follow our other handy tips on Twitter @bedrock_hr
Bedrock HR team